Grants & Proposals Manager

General Responsibilities

The Boca Raton Museum of Art presents internationally recognized exhibitions, collections, and a broad array of cultural and educational activities. The Grants & Proposals Manager (G&PM) works closely with senior Development staff, Executive Director and other Museum staff to generate compelling content to increase and maintain financial support for all areas of the institution. 

The G&PM provides instrumental support in researching funding opportunities; managing project development across Museum departments; maintaining application lists and tracking deadlines; preparing and submitting grant, proposal, and sponsorship materials for government, foundation, corporate, and individual funders; monitoring progress on funding initiatives; and gathering information and producing reports on funding impact. The Grants & Proposals Manager works with development colleagues to assist in the planning and creation of other development content, as well as assist with development events and initiatives.

Specific Responsibilities

  • Goal Setting & Maintenance: Collaborate with senior Development staff to establish grant and proposal fundraising strategies and goals to support Museum programming and organizational growth. Develop and maintain a calendar of actions for submissions, notifications, updates, stewardship, reports, etc. 
  • Funding Research: Assist in the identification of new funding sources. Conduct research on government, foundation, corporate, and individual prospects as assigned. 
  • Planning & Development: Participate with colleagues across Museum departments to identify current and future projects and organizational funding needs. Play a key role in helping to develop and coordinate project and institutional written content and visual supporting materials.
  • Grants & Proposals: Generate donor-specific narratives, budgets, and supporting materials for government, foundation, corporate, and individual funders, customizing pre-written materials, developing new materials, and responding to the detailed needs and requirements of diverse types of applications. Manage the timely completion of any required reporting as well as help in the development of acknowledgement materials for all donors. Act as primary relationship manager for assigned prospects. Play lead role in soliciting and closing funding requests through contact as needed. 
  • Annual Fund: Assist with the development of annual fund appeals including Leadership Fund requests. Oversee end-of-calendar-year and end-of-season annual appeals; integrate these appeals into strategic organizational objectives; and coordinate these initiatives with online and social media opportunities.
  • Planned Giving: Work closely with senior Development staff and Legacy Task Force Committee to plan, develop, and implement planned giving messaging, materials, and initiatives.
  • Stewardship & Reporting: Help to craft meaningful acknowledgement and stewardship materials that tell the Museum’s story, and help ensure these materials are distributed in a targeted, regular, and timely fashion through member and donor communications. Assist with annual, cumulative, and campaign donor lists, signage, and other recognition to ensure accuracy and consistency.
  • Development Events & Initiatives: Work collaboratively with colleagues as needed to ensure the successful planning and implementation of all development events and initiatives. Assist with the crafting of compelling event materials that convey the Museum’s mission, vision and institutional messaging.
  • Other duties as assigned



  • 40 hours per week, Exempt/Salaried
  • Full Benefits

Submissions Requirements

  • Coverletter
  • Resume
  • References
  • 3 writing samples


The Boca Raton Museum of Art is an equal opportunity employer dedicated to a policy of nondiscrimination in employment without regard to race, creed, color, age, gender, gender identity, sexual orientation, religion, national origin, genetic information, disability, or protected veteran status. For more information, visit our website at


The qualifications, experiences and skill sets described here are representative of those that must be met by an employee to successfully perform this job:

  • Bachelor’s Degree or higher in Art related field.  Master’s Degree is a plus. 
  • 3 to 5 years experience in a non-profit fundraising setting, preferably with an arts organization.
  • Demonstrated ability to prioritize and coordinate multiple projects. 
  • Ability to manage highly confidential information with impeccable discretion. 
  • Excellent organizational, interpersonal, communication and customer service skills.
  • Excellent verbal and written communication skills with strong attention to detail.
  • Ability to develop and monitor budgets and prepare financial reports.
  • Computer literacy, with experience with fundraising databases preferred.
  • Ability to take direction, work independently as well as to be a member of a team, set and maintain priorities, balance demands of multiple tasks, and meet deadlines.
  • Nights and weekends as required.

Working Conditions - Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job:

  • Stands and walks throughout the work day, including sitting and bending; reaches, lifts, carries, and manipulates various materials, supplies and equipment; arranges furniture.
  • Work is performed both indoors and outdoors.
  • Must be in good general health.
  • Must be able to function independently.
  • Must be able to cope in a fast-paced environment.
  • Work requires continuous activity and with frequent interruptions.
  • Incumbent may be required to work extended hours or on weekends when the work load requires.



Full Time

Supervised By

Associate Director of Development

Career Post Duration

Open Until Filled

Require Cover Letter

Please email your resume for consideration of employment.